Everything You Need to Know About Live Chat Support

Everything You Need to Know About Live Chat Support

Live chat allows agents to handle multiple customer inquiries simultaneously, ensuring faster response times and reducing customer frustration.

Read on to learn more about live chat support.

 

What Is Live Chat Support?

Live chat support is a software tool that allows your customers to chat in real-time with support agents. Many live chat software vendors provide quality support to your customers at an affordable subscription cost. Adding the tool is as easy as copying and pasting the code into your website’s backend, and your live chat box will appear on the page once you publish.

Live chat support services include handling simple customer support inquiries, like basic purchase questions, newsletter sign ups, and tracking information. They can also provide your customers with in-depth support, including sharing details about your personalized services, making product recommendations, and assisting with recurring problems.

The Benefits of Live Chat Support Services

While the technology is relatively new for call centers, there are many benefits of outsourcing live chat agents to handle your customer services needs:

Gives You a Competitive Advantage

If you implement live chat on your website, you’re ahead of the pack and leading the charge in better customer service methods. Outsourcing live chat agents lets you provide 24/7 service support, a luxury few businesses can offer. It also improves customer loyalty by reassuring them that someone representing your brand is always available to help.

Cost-Effective

Setting up phone and email systems to handle customer support takes time and money—which you won’t need to spend with live chat support services to provide your customers with a great experience. Agents can handle multiple inquiries at a time, as well as use canned reply options to rapidly send out solutions to common problems. That way, they can focus their efforts and maximize their paid time on more complicated issues.

Helps Prevent Cart Abandonment

When customers reach the shipping and delivery stage of checkout, they may be confronted with information and prices that vary by location. The confusion can drive some to give up and abandon their cart. Instead of leaving customers to find that out on their own, they can reach out to a live chat agent for clear answers in minutes—and give you one more sale.

Personalizes Your Brand

Live chat features let you expand your brand with a customizable window. Not only can you change its colors to match yours, you can add agent names and images to create a personable experience for customers. The tools even come with smart routing modes, so a customer can be connected to the same live chat agent each time to deepen the relationship.

Improves Customer Satisfaction

Live chat is fast, free for the customer, and combines email and phone support into one platform. Customers can attach media files to illustrate issues, as well as enjoy anonymity so they can feel comfortable speaking directly. Agents on live chat support teams also ensure their conversations flow naturally to mimic talking with a person in real-time.

 

Multichannel contact centers use live chat customer service solutions to offer in-depth support to multiple customers at once.

Live Chat Assistance: What to Consider

If you’re considering investing in live chat support tools, here are some things to consider first:

  • Do you have a specific client-based that can benefit from live chat services more than others? You don’t have to offer it to everyone. Decide if it’s for VIP clients or new customers who need extra support.
  • Where is it most valuable? Pinpoint those moments in your app or sales funnel where a real-time conversation can make a difference.
  • How can you seamlessly implement live chat into your operations? Look at your available time and skills. Figure out how many hours you can cover with live chat support. Find a sustainable mix with your other support channels.

Live Chat Support Best Practices for Managers

By implementing these practices, you’ll be able to provide top-notch customer support and maintain service quality:

Keep Your Incoming Volume Manageable

Your customers expect quick and accessible interaction. Monitor the volume and response time using reporting tools and take action if needed. You could even consider offering chat only during specific time windows or to certain customer groups to control the workload.

Don’t Overload Your Support Agents

While a typical agent can handle two or three concurrent chats, it’s crucial to consider the complexity of questions and the experience levels of both the customer and agent. Set a maximum chat number to ensure that no team member gets overwhelmed with too many chat requests.

Live Chat Support Best Practices for Agents

Here are some tips to help your agents navigate live chat conversations:

Stay on Track

Just like managing a chatty relative, bring the conversation back to its purpose. Stay focused and make sure both you and your customer are on the same page.

Set Expectations

Let your customers know if you need to step away briefly or if they might experience a short wait.

Establish Boundaries

Unfortunately, dealing with difficult customers is inevitable. Be prepared with predetermined responses for tough situations, ensuring you can handle any negativity with grace and professionalism.

Make Switching Seamless

Sometimes, a chat might need to move to a different channel like email or phone. Make the transition as smooth as possible, ensuring your customer feels taken care of every step of the way.

ListenTrust: Your Reliable Nearshore Contact Center

Contact centers have evolved tremendously, and live chat has become an essential tool for smooth customer support.

ListenTrust is an experienced nearshore contact center with the technical skills to ensure your live chat support is the best it can be. We listen to your customers, provide solutions, and earn their trust—even in chat messages. And as a contact center that operates 24/7/365, your customers can rest assured that there’s always someone available to help. Contact us today to learn more about live chat customer service solutions.

Integrating Technology to Cultivate Customer Experience

Integrating Technology to Cultivate Customer Experience

Our last two posts discussed the importance of connecting with customers through their preferred channel of communication. We know how important it is to meet the consumer at the right place during their buying journey, but we also want to discuss the value of integrating technology along the way to help create a seamless customer experience and increase conversions.

Using Expected Consumer Behavior to Curate Communication

Reflecting over the last several years, marketers were apprehensive about including the URL on infomercials because they thought it would turn people away from purchasing. However, these customers were the information-seeking consumers who wanted to go to the website to learn more before buying. Now we’ve tapped into that new, discerning buyer, a demographic that buys differently than the impulsive buyer. They want to ask more questions and they want additional options for purchasing. It is the information age’s technology that helped create these new habits.

At ListenTrust, our goal is to understand the type of customer that is calling before we even pick up the phone. We want to know how likely they are to purchase so we can best route the call and keep overall costs down. As we aim to get the ratio of calls to conversions as low as possible, we often leverage smart routing tools through IVR. ListenTrust also operates as a performance-based call center, meaning our customers only pay when we convert. So, as the marketer continues to drive calls, we implement the use of smart technology tools to continue driving conversions.

In this consumer landscape, it is also important to have additional ways for people to place an order, which is why we’ve become interested in the use of chatbots as another way to connect with customers on the internet, social media or via text. With chatbots, the system responds with predetermined conversation triggers, or users can get routed to a live agent if they need further assistance.

 

How Can ListenTrust Maximize Your Marketing ROI with Technology?

We’re a forward-thinking company that strives to find the best method of incorporating technology to help maximize ROI. Our main goal is to understand the consumer mindset and habits that indicate their purchase preferences and technology helps us do that in a way that greatly benefits both parties. When we learn how to, and only, handle callers who will purchase, we are more efficient for our clients and our company.

So how do we transition to meet the new buying habits of consumers? It’s something we should already be doing. The trend has manifested and we need to start looking at it that way, collaborating with each other along the way and launching campaigns to meet it head-on. 

Get Results with ListenTrust Today!

Interested in testing it out? Contact Tom Sheppard, VP Business Development, at: tsheppard@listentrust.com.

Call Center Solutions: 10 years working with Non-Profits

Call Center Solutions: 10 years working with Non-Profits

This time of year, I am looking forward to attending the 12th Annual Bridge Conference in Maryland where I”ll meet with various nonprofits regarding their call center strategies. Having previously attended as Listen Up Español, we are excited to let our nonprofit colleagues know about our new services available in English and Spanish, as well to introduce them to our new company name and logo. 

Why Our Client’s Trust us with their Direct Response Marketing Investment

 

ListenTrust has been working with the nonprofit industry for more than ten years and we have call center solutions that really bolster nonprofit efficacy by helping them gain an increased number of loyal donors. While we previously only managed Spanish language calls for nonprofits targeting the U.S. Hispanic market, we are now taking calls in English throughout the United States and Mexico. As a trusted partner for Hispanic marketing and Direct Response television campaigns in Spanish, we’re now managing bilingual campaigns and we’re kicking butt in English. 

Why ListenTrust Agents Make All the Difference

ListenTrust agents have the unique ability to help nonprofits increase their donor pool, a direct result of the effort we put into our intensive agent training process during the initial onboarding of our clients. To make the campaign work seamlessly and to make callers more comfortable, we intensively train our agents to adapt to the nuances of the nonprofit so they can become true brand ambassadors. We even send our agents to the client’s location to help fully integrate them into the nonprofit culture so they can master the brand messaging and reflect the mission and values of the organization as a true brand representative once they return to the center and begin taking donor calls. 

We have worked with nonprofits on various types of campaigns such as one-time radio campaigns, telethon events, ongoing donor campaigns or other events where there might be a spike in calls. To deliver the highest quality on each campaign, we even route calls based on agent performance, a strategy that helps us get more conversions by utilizing our best agents. 

As we implement these strategies, we always aim to be a flexible partner that helps our nonprofit clients gain donors and reach their fundraising goals in the most valuable way. 

Contact Us Today to let us Help Bolster your Next Campaign Donor List

For more information, contact Tom Sheppard, VP Business Development, at: tsheppard@listentrust.com.

U.S. Emerging Markets and Nonprofits: The Millennial Connection

U.S. Emerging Markets and Nonprofits: The Millennial Connection

How to Attract Millennial  Donors and Young Philanthropists to your Nonprofit

 

The word “millennial” is one of the to most used (and perhaps overused) terms of the past decade. Despite the popular narrative that the millennial generation is “lazy,” “entitled,” and “self-absorbed,” or that they are unable to purchase homes due to an affinity for avocado toast, marketers in every space are desperately trying to target them.

As it turns out, targeting millennials is more difficult than most might imagine. Millennials are fickle. As The Guardian pointed out in 2016, “millennials work to live rather than live to work.” We are looking at a generation driven by the desire to integrate work and life as opposed to the previous generation’s obsession with achieving a balance between the two. Millennials will sacrifice pay and security if employment conflicts with their beliefs.

About half of millennials globally have shunned work, and even potential employers, that conflict with their beliefs.” Deloitte’s Millennial Survey

They are particular in their interests, concerns, and lifestyle. According to the United States Census Bureau, millennials outnumber baby boomers, representing more than one-quarter of the United States’ total population, and they are far more diverse: 44.2 percent of millennials are part of a minority race or ethnic group.

As a result, the millennial generation has emerged as a dominant force in the marketplace, driving both the present and future of every industry.

Last month, we highlighted the need for nonprofits and businesses to target emerging donor markets, specifically the US Hispanic market. Millennial donors are equally important, but are in general, overlooked within the nonprofit space.

Every business is asking the same question: how do we attract and convert the millennial audience? Nonprofits should ask the same.

Millennials are Generous and Eager to Donate to Nonprofit Organizations

“One of the characteristics of millennials, besides the fact that they are masters of digital communication, is that they are primed to do well by doing good. Almost 70% say that giving back and being civically engaged are their highest priorities.” Lee Buchanan, Editor at Large, Inc. Magazine

In contrast to the self-centered stereotype baby boomers (and some millennials) have regarding this generation of digital natives, millennials are known to be generous givers when it comes to nonprofit organizations. They build bridges across generational borders and have the potential to breathe new life into the work of the nonprofit sector.

Despite the odds stacked against them (this is the first cohort to earn less than their parents), they have built a connected global community and promote experimentation, the freedom to explore ideas, and, most importantly, they embrace the possibility of failure. This is a generation eager to experiment, fail, brush themselves off, and start over. It is because of this millennials will find success in solving the world’s problems, where previous generations have been unable.

And again, millennials are generous. They are the crowd-funding generation, accustomed to digital philanthropy with the goal of enacting change, for less. Nonprofits must turn their attention and marketing efforts toward these budding philanthropists and use their skills to create a broader, more effective reach.

“In 2014, 84 percent of millennial employees gave to a charitable cause, according to the Case Foundation’s Millennial Impact Report: 2015. Sure, boomers and Gen Xers are giving more in terms of dollars ($732 and $1,212 per year, respectively), but at an average of $481 given each year, millennials are quickly gaining influence over the philanthropic space.” Justin Wheeler for Forbes

How Should Nonprofits Target the Millennial Audience?

It’s not that nonprofits haven’t tried to attract a millennial audience; it is that they haven’t found the sweet spot. Cracking the mysterious millennial mindset is difficult. Part of the issue lies in the generalization of millennials as one large group when in fact they are far from a homogenous demographic. According to the Boston Consulting Group, six distinct segments exist within this population.

Nonprofits are going to fail in their efforts to attract millennial donors if they continue to treat this group as a uniform demographic. To succeed, they must identify a target audience within the broader population of millennials and reach them with the right message, at the correct time, using the best platform. Creating an omnichannel marketing strategy, informed by analytics, allows nonprofits to determine the best channel to target their preferred millennial subset.

To Attract Millennials, Use Social Media & Direct Response

Millennials consume traditional television less than their older counterparts, but they spend a ton of time-consuming digital media both online and through social platforms. An expertly crafted direct response campaign that leverages video on digital platforms and social media to inspire a call is highly effective for nonprofits (and businesses) interested in marketing to millennials. The potent mixture of DR and social media works because it allows nonprofits to meet this generation on their preferred platforms. These consumers expect to benefit from following and engaging with brands on social media, and direct response marketing fills this need by encouraging them to take advantage of unique opportunities.

An attractive component of direct response is its ability to provide relevant data in real-time, encouraging actions that can be measured directly, allowing nonprofits to track conversions and quickly determine the effectiveness of their messaging. On social media, creating campaign-specific hashtags can also be an effective tactic to observe the efficacy of a campaign’s message and reach.

Partner with a Skilled and Optimized Call Center for a Successful Campaign 

Even the best direct response campaign will suffer if your call center is unable to make a connection. Interacting with millennial callers takes skill and finesse; remember, this is a discerning generation with particular interests. If the experience you are providing at any point isn’t unique or engaging, your campaign will not succeed. And, you won’t have a second chance. Most millennials will turn their back on your nonprofit after just one poor customer experience.

Contact centers must deliver a seamless and positive experience with every call. It’s that simple. To do so, however, your contact center must be specially trained to tackle giving campaigns and to interact with a millennial audience. If you succeed in all aspects of your campaign, from the digital and social layer through to a call, millennials can be your most reliable ally, and they are willing to share a positive experience within social networks, making direct response a potent tool.

Contact ListenTrust for your Next Millennial-Focused Marketing Campaign

Nonprofits willing to invest the time and effort necessary to identify and market to the right group of millennials will be handsomely rewarded. ListenTrust has an experienced and dedicated team of experts ready to tackle your millennial-focused campaign. Get in touch if you’d like to learn more.

For more information, contact Tom Sheppard, VP Business Development, at: tsheppard@listentrust.com

Marketing Strategies: Using Human Connection to Capitalize on Online Sales

Marketing Strategies: Using Human Connection to Capitalize on Online Sales

We recently spent 3 days in San Diego attending one of the best marketing events of the year: the Traffic and Conversion Summit 2019.

It’s an action-packed 3 days with over 6,000 attendees, 100+ sessions and more than 80 speakers. From digital advertisers to growth hackers, everything you needed to know about marketing in 2019 was at #TCS2019.

Despite Living in a Digital World, Your Customers Still Value a Human Connection

While digital transformation has brought many valuable marketing tools and tactics to the forefront, whether for product sales or for lead and demand generation campaigns, most customers still tend to trust people more than they trust machines. Many people still feel there’s something to be said for talking to a person who can understand a situation, especially the emotion involved. Most people still prefer to have the option of contacting customer service via phone, more than they use any other channel, and especially if other “non-human” options are not effective at resolving a concern the first (or second or third) time.

How Important is Human Connection when it Comes to Customer Service Solutions?

Having a person involved in the customer nurturing process, in addition to customer service, can be a game-breaking tactic. There is no exact time in every sales funnel (or post-sales) that promises success, but it is important that you have a touch point option or a person to person interaction proactively inserted into your prospective or current clients’ experience.

They probably have been using digital tools to gather information and formulate an opinion on a product or service, and they may be well on their way to deciding on a purchase. A live person added in that process has the agility to point to customer value and adjust the benefits according to a certain customer’s needs as well as overcome objections much more effectively than a non-human method. This may just be the missing ingredient you need to deliver that win.

Another ListenTrust Success Story

Whether you are an established company looking to boost sales, expand with current customers or a start-up that has underestimated the amount of initial interest your campaign might generate, there is always a need and even important value-add to proactively integrate a human connection to help reach your goals.

Check out this recent success story where ListenTrust:

  • Managed extremely high and unexpected call volume
  • Addressed customer concerns
  • Boosted Customer retention
  • Freed up the client’s exec team to build and scale their business
  • And most importantly saved them money

For more information, contact Tom Sheppard, VP Business Development, at: tsheppard@listentrust.com.